Operational SaaS for academies
Designed for recurring classes, packages, enrolments, and multi-role admin teams.
Trusted by growing academies, managing over 7,000 students
Academy management software for sports classes. music classes. swimming classes. dance classes. enrichment classes.
Replace spreadsheets with automation. Manage recurring classes, packages, year-round enrolments, and student information effortlessly. Focus on your students - we'll handle the operations.
Cleaner and more efficient operations
K3LAS is built for operating academies, and are onboarded with setup, migration, and practical training support.
Supporting active operators
Supporting academies managing 7,000+ students across real day-to-day workflows.
Reduce errors and disputes
Accurate attendance and billing records you can trust.
Now onboarding selected academies
Private beta access is available for academies that need guided rollout support.
Who uses K3LAS?
Class-based academies use K3LAS to coordinate students, schedules, staff, invoices, attendance, and parent/customer records across active operations.
Swim schools
Music schools
Art schools
Tuition centres
Other class-based academies
Billing & Payments
Invoice, track, and reconcile academy collections
K3LAS helps academies issue invoices, track payment statuses, and reconcile collections from the same records used for students, classes, and enrolments. Online payment provider integrations are being implemented to support academy payment workflows.
Academies maintain their own payment accounts and receive funds directly. K3LAS does not hold customer funds.
Issue academy invoices from student and enrolment records.
Track unpaid, partially paid, paid, and overdue statuses.
Record collection references for bank transfer, cash, card, or online payments.
Prepare reconciliation views for admins and finance teams.
Product views
See K3LAS in action across your academy
From parent access to attendance, scheduling, and orders, these screens show how everyday academy work stays connected across the platform. Light and dark mode are supported throughout.
We've Got You Covered
Software is only useful when your team adopts it. K3LAS is backed by practical rollout support for real academy teams.
Guided onboarding
We help your team configure classes, packages, roles, and branches around the way your academy already operates.
Hands-on data migration
Bring over student records, packages, class lists, and attendance history without starting from a blank system.
On-site team training
Admins, instructors, and managers get practical walkthroughs focused on the work they do every day.
Video tutorials
Short reference videos help new staff learn common workflows without waiting for another training session.
Monthly check-ins
Review operations, adoption, and reporting needs as your academy grows and your processes evolve.
Everything you need to run an academy
K3LAS connects your scheduling, billing, attendance, and reporting into a single source of truth. No double entry. No guesswork. All modules are easy to navigate, fast to adopt, and built to save hours of admin work each week.
Student Management
Keep student profiles, guardian details, trial status, notes, and enrolment history in one central operating record.
Talk to usLet's See If K3LAS Fits Your Academy
Tell us about your academy and we'll show you how K3LAS works for your operation.
Frequently Asked Questions
How does K3LAS handle class scheduling?
Create recurring classes, manage capacity, and handle waitlists in one calendar. It works for single or multiple branches.
Can K3LAS handle multiple branches?
Yes. Assign staff per branch, manage schedules across locations, and get consolidated reports for your entire academy.
Can K3LAS manage packages and pre-paid classes?
Yes. Sell packages, track credits, and automatically deduct sessions when students attend.
How is attendance tracked?
Attendance can be marked by instructors or admins. Credits update automatically, and all records are logged for accuracy.
Is there a demo or trial?
K3LAS is in private beta and is now onboarding selected academies. Book a demo to see whether it fits your academy's workflow.
How does billing and payment tracking work?
Academies can issue invoices, update payment statuses, and reconcile collections. Online payment provider integrations are being implemented, and academies maintain their own payment accounts and receive funds directly.
Can parents or students access their records?
Yes. They can view schedules, attendance, progression, and invoices via the portal.